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Club Rules

The Fitzroy Tennis Club Inc. is an incorporated association under the Associations Incorporation Reform Act 2012 (formerly the Associations Incorporation Reform Act 1981). First and foremost, the Club is bound by the Act. Secondly, the Club is bound by its Constitution (Statement of Objects and Club Rules) which has been accepted by the membership in general meeting and approved by the Registrar of Incorporated Associations.

Where any matter is not provided for in the Fitzroy Tennis Club Inc. Rules, then the Model Rules for an Incorporated Association apply. The FTC Rules are to be read in conjunction with the Model Rules.

The Statement of Objects and Club Rules are on display in the club house. Please write to the club secretary if you would like a soft copy.

COURT RULES

1.     All players must wear appropriate tennis shoes and appropriate clothing.

Book A Court – On line Court Booking System

2.     Before commencing play, players must book their court via the online booking system.  Light fees may apply.  Guests fees apply.

3.     Automatic refunds are only issued when a booked court is cancelled at least 2 hours before the booking time commences.  Write to the treasurer at treasurer@fitzroytc.net to apply for a refund in the event that unexpected rain prevented play.

4.     If asked to vacate a court by a person with a booking, the court must be vacated without argument or delay, regardless of how many empty courts there are.  The only exception to this rule is if an interclub competition match has run over time.

5.     Ensure that your mobile phone number is recorded in your Book A Court registration so that you receive an SMS message for your booking.  If there is a dispute over who has booked a particular court, refer to the SMS messages and look up the bookings in the system to resolve the matter.

Court Playability

6.     En-tout-cas courts (1,2 & 3) – do not play if court is too wet OR too dry OR has lost topping due to wind.  Water before play and bag after play.

Artificial surface courts (4,5 & 6) – do not play if court is too wet.

Behaviour

7.     Please behave in a considerate manner at all times.  Use common sense and avoid escalation of arguments. If there is a dispute or a concern about any behaviour witnessed, please write to the secretary and president about the matter and it will be investigated and managed.  The committee may warn, suspend or expel members who do not behave courteously or follow the club rules.

8.     Members are responsible for the behaviour of their guests.

General

9.     The facility is non-smoking.

10.  Please clean up after yourselves, including properly cleaning the BBQ if it is used, and either hand washing dishes or placing in the dishwasher.

11.  No dogs are permitted to remain inside the Clubhouse and must be restrained on a leash at all times within the Club’s grounds.  Owner’s must clean up any droppings.

12.  Report any vandalism, maintenance issues or concerns to the caretaker by ringing the club phone number.

ANNUAL MEMBERSHIP

Annual Membership is from 1 November to 31 October of the following year.

Membership is not transferable from one person to another.

Fitzroy Tennis Club uses the Tennis Australia club membership management system.

NEW MEMBERS
Applicants must pay a joining fee (once only, unless membership lapses) and a membership fee.

RENEWING MEMBERS
Membership fees must be paid by the pay-by date as set and advised by the membership secretary.  Members who have not paid by the “pay-by date” will lose membership privileges and will be required to pay public court hire fees until membership privileges are regained upon the payment of the full membership renewal fee plus the late fee.

CONCESSION & OTHER ENTITLEMENTS 
All Concession Memberships require current proof of eligibility (health care card, seniors card, full-time student id), otherwise the application will not be accepted.

FAMILY MEMBERSHIP ELIGIBILITY From 2020 the rules have been relaxed so that young dependent adults living at home up to the age of 23 qualify as junior members on a family membership.  There are two family membership types 1+ (1 adult and up to 5 children/young adults) and 2+ (2 adults and up to 5 children/young adults).

TRANSFERS BETWEEN MEMBERSHIP CATEGORIES
In most cases only the renewal fee will apply.  However, in the case of upgrades to a family membership, the new members will receive a discount or an exemption from the joining fee depending on the circumstances.

DEFERRAL OF MEMBERSHIP
The Committee at its discretion may consider the application for deferral/suspension of Membership.  Deferrals will not be granted for periods shorter than a year.  Please write to the membership secretary outlining the reason for the deferral request.  Examples of reasons accepted are relocating out of Melbourne, serious illness, long recovery time from surgery, pregnancy.  If deferral is granted, payment of a further joining fee is avoided and pro rata applies if membership is re-commenced during a membership year. 

CHANGE OF MEMBERSHIP DETAILS
It is your responsibility to update any change in your personal details (email, phone, address, emergency contact) by logging into the Tennis Australia ‘My Tennis’ membership system or by notifying the Membership Secretary by e-mail  membership@fitzroytc.net   

MEMBERSHIP REFUNDS: The Club has a no refunds policy. 

ELECTRONIC MEDIA POLICY: By joining or renewing as an adult, junior or other member of the Fitzroy Tennis Club, you agree that any photographs, electronic images, sound recordings or video footage taken by or for the Club may be used by the Club, the Club’s Member Association and/or Tennis Australia in any website, Facebook, other social media, newsletter, email, promotional, advertising or marketing materials without any further notice or payment.

PRIVACY POLICY  FTC complies with the Privacy Legislation Acts of the Commonwealth and State Governments of Australia and in accordance with the Acts we recognise each person's right to privacy and confidentiality. A copy is available at the clubhouse or here.

NATIONAL INSURANCE PROGRAM (NIP)  Members are covered for serious injuries received while playing tennis at the club.   Further details can be found on the Tennis Australia website.